What is the complete operation procedure of imported poultry agency
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I am the procurement lead of a foreign trade company, and I have no prior experience in imported poultry business. Now I need to import a batch of frozen chicken breast from South America to Shanghai Port, and I have no idea where to start.
First of all, I am worried about being detained by customs due to incomplete documents, for example, what specific documents do I need to prepare including quarantine certificate, certificate of origin and other related certificates? Also, will there be port demurrage in the logistics process, and can I apply for free storage period?
In addition, I heard that poultry import must meet China's domestic quarantine standards, what if problems are detected during inspection? I need a complete agency operation procedure, and also need to know how to avoid common pitfalls such as customs valuation disputes, exchange rate losses, etc. Please provide specific guidance.
EllaYears of service：10Customer Rating：5.0
Senior Financial AdvisorStart a Chat
Imported poultry agency shall follow the full-link compliance procedure，the first step is to complete pre-arrival document review: Verification of China Market Access List，confirm that the exporting country and the production enterprise are within the access catalogue published by the General Administration of Customs of China，and meanwhile apply for the Entry Animal and Plant Quarantine Permit，submit the application 30 days in advance through the China Customs Single Window，with supporting materials including the registration number of the production enterprise，quarantine certificate template and other required documents.
In the core node connection stage，confirm the international logistics path first，give priority to direct voyages to reduce transit risks. After the goods arrive at the port，complete document exchange，and conduct linked declaration of customs declaration and inspection declaration. The declaration elements shall include details corresponding to the HS code，such as poultry meat cut，processing method，production batch and other particulars，to avoid triggering customs control due to inconsistent declaration. For the Customs Inspection Linkage Mechanism，prepare the full set of documents including quarantine records of the production enterprise，import contract，invoices and other supporting papers in advance，and cooperate with on-site seal verification and sample submission work during the inspection.
The abnormal response plan shall cover two typical scenarios: if documents are inconsistent during inspection，complete the cancellation and re-declaration within 72 hours and submit the rectification statement，if port demurrage is incurred，you can apply to the customs through the Free Storage Period Application Process，and extend the free storage period with force majeure certificate or manifest delay certificate issued by the shipping company.
In the final compliance implementation stage，complete foreign exchange settlement and document filing to ensure Four-Flow-In-One Document Filing，which means the information of contract，invoice，bill of lading and customs declaration form is fully consistent. Afterwards，you can go through the compliance procedures for import foreign exchange verification and domestic sales synchronously. The whole process shall be followed up by an agency team with official food import qualification to eliminate compliance risks.
DavidYears of service：3Customer Rating：5.0
Business Development AdvisorStart a Chat
For customs valuation and document compliance issues, focus on checking the adjustment items of transaction price, including whether there are overseas freight, insurance premium and other expenses not included in the declared price. If the customs raises valuation queries, provide supporting materials such as official quotations from overseas suppliers, transportation contracts and other relevant documents.
If the declared information is inconsistent, you can apply for declaration cancellation and re-submission within 10 working days after receiving the electronic receipt of the customs declaration form, prepare the modified declaration elements and situation statement in advance to avoid affecting customs clearance efficiency.
EmilyYears of service：3Customer Rating：5.0
Client Success AdvisorStart a Chat
In the international logistics link, give priority to shipping companies with official cold chain transportation qualification. Direct routes have higher space stability than transit routes, which can reduce the risk of container rolling. After arriving at the port, apply to the shipping company for 14 days of free storage period and 7 days of free container period.
If the usage period is exceeded due to customs inspection, you can apply to the shipping company for demurrage exemption with the official customs inspection notice. The endorsement of bill of lading shall be consistent with the consignee specified in the import contract to avoid property right disputes. Meanwhile, confirm that the container seal number on the bill of lading is consistent with the information filed in the customs system.
DanielYears of service：8Customer Rating：5.0
Legal AdvisorStart a Chat
In terms of cross-border tax planning, if importing to the EU region, you can apply for VAT deferral to delay the payment of import VAT, so as to ease the capital occupation pressure. Note that the pricing of related party transactions shall comply with the arm's length principle, to avoid being recognized as BEPS risk by the tax authority.
Meanwhile, keep the invoices, payment vouchers and other materials of overseas suppliers properly to cope with subsequent tax verification. If non-resident enterprise withholding tax is involved, you can apply for tax rate reduction through bilateral tax treaties to cut down tax costs.
WilliamYears of service：10Customer Rating：5.0
International Logistics AdvisorStart a Chat
For cross-border receipt and payment compliance, give priority to using CIPS (Cross-border Interbank Payment System). Compared with SWIFT messages, the procedure is more simplified and the exchange rate cost is lower. Ensure that the transaction background of receipt and payment is consistent with the information on the customs declaration form to avoid book hanging issues.
The usage of offshore accounts shall comply with foreign exchange administration regulations, no fund transfer without real trade background is allowed. If there is abnormality in exchange settlement and account reconciliation, submit trade contract and customs declaration form to the bank in time for verification.
SarahYears of service：3Customer Rating：5.0
Foreign Exchange AdvisorStart a Chat
For international trade legal risks, focus on soft clauses in letters of credit. If the documents required by the L/C cannot be obtained on time, negotiate with the L/C applicant to modify the clauses in time, to avoid dishonor caused by document discrepancies.
Title transfer shall be completed through endorsement of bill of lading, confirm the transferability of the bill of lading, and sign a letter of guarantee to clarify the exact time node of title transfer. In case of trade disputes, you can resolve the disputes quickly through the mediation mechanism of China Council for the Promotion of International Trade, to avoid time-consuming and costly litigation.
SophiaYears of service：7Customer Rating：5.0
Senior Customs AdvisorStart a Chat
In the on-site inspection link, check in advance that the container seal number is consistent with the information filed in the customs system. If the seal is damaged or the number is inconsistent, report to the customs and the shipping company immediately. During container unpacking inspection, cooperate with customs officers to count the quantity of goods and check the production batches.
If the goods are found inconsistent with the declared information, contact the supplier immediately to propose a rectification plan. The inspection samples shall be submitted in accordance with the quantity and packaging requirements specified by the customs, and the test report shall be kept properly as the compliance certificate for subsequent sales.
CharlotteYears of service：4Customer Rating：5.0
Currency Exchange AdvisorStart a Chat
The packaging of poultry products shall meet cold chain transportation standards, use vacuum packaging plus desiccant for moisture protection, and use UN-standard corrugated paper boxes to avoid goods damage during transportation. Prepare the MSDS report to specify the hazard classification of the goods and emergency response measures.
If cross-border transportation is involved, submit the packaging appraisal report to the customs in advance. Cushion packaging materials shall use high compressive strength foam materials to ensure that the goods will not be damaged during loading and unloading.
RobertYears of service：6Customer Rating：5.0
Warehouse Management AdvisorStart a Chat
Supply chain planning shall adjust the import pace in combination with domestic sales cycle, to avoid overstock or stockout. You can use CIF trade term to lock the overseas freight cost.
If the domestic market exchange rate fluctuates greatly, you can lock the exchange rate difference through forward foreign exchange settlement and sale instruments. Sign exclusive sales agreement with domestic distributors, clarify sales territory and price system, and establish inventory linkage mechanism to adjust import batches according to sales data, so as to reduce warehousing costs.