Hefei Comprehensive Import Freight Agency: Full-Port Compliant Customs Clearance and Risk Control Guide

Core Operation Modules of Hefei Comprehensive Import Freight Agency

Precise Control of Customs Valuation

The customs valuation model of Hefei Customs completed AI upgrade in 2026,improving the verification accuracy of transaction chains,foreign exchange payment vouchers,and certificates of origin for imported goods by 40%.During operation,the HS code pre-classification report shall be submitted 7 days in advance to ensure that the declaration elements (brand,model,material,specification) are completely consistent with the actual goods.Meanwhile,authentic foreign exchange payment slips and trade contracts shall be submitted to avoid temporary detention of goods caused by disputes over customs valuation.For goods imported from RCEP member states,the FORM E certificate of origin shall be processed in advance to enjoy tariff reduction policies.The review period for tariff reduction of RCEP goods at Hefei Port has been shortened to 3 working days in 2026.

Pre-inspection Check for Commodity Inspection Pre-audit

For commodity inspection pre-audit at Hefei Port,documents shall be submitted 5 days in advance.For goods involving categories such as food,cosmetics,and medical devices,documents including MSDS and hygiene certificates shall be provided.We will arrange dedicated staff to conduct double review of documents to ensure consistency between documents and actual goods,avoiding cargo return caused by failed commodity inspection.For general cargo,Hefei Port launched a green channel for commodity inspection pre-audit in 2026.Pre-audit can be completed within 24 hours through online document submission,greatly shortening the customs clearance time.

Compliant Operation of Animal and Plant Quarantine

For imported animal and plant products,the animal and plant quarantine license shall be processed in advance.The inspection rate for animal and plant products by Hefei Customs has been increased to 20% in 2026,so it is necessary to ensure that the goods are free of pests and diseases and the packaging meets specifications.We will assist customers in processing the license in advance,and arrange dedicated staff to follow up the inspection process.If the inspection fails,we will coordinate with the quarantine authority for processing at the first time to avoid cargo detention.

Efficient Processing of Import Licenses

For goods requiring import licenses such as mechanical and electrical products and chemicals,applications shall be submitted 10 days in advance.The processing period for import licenses at Hefei Port has been shortened to 5 working days in 2026.We will assist customers in preparing a full set of application materials according to the category of goods to ensure that the materials meet regulatory requirements,and follow up the approval progress to avoid the situation that goods cannot be cleared after arrival due to delayed license issuance.

Risk Warning and Avoidance Guide for Hefei Import Agency

• HS code classification risk: The customs valuation model was upgraded in 2026.Classification errors will trigger 30%-50% tax supplementary payment,so pre-classification review shall be completed 7 days in advance
• Demurrage trap: Storage fee at Hefei Port is 15% higher than that in Shanghai.Customs clearance documents shall be submitted within 24 hours after the arrival of goods to avoid overdue charges
• Exchange loss risk: The fluctuation range of EUR and USD exchange rates reached 5% in 2026,so forward foreign exchange settlement and sale shall be locked to avoid risks
• Document consistency risk: During commodity inspection pre-audit,inconsistency between declaration elements and actual goods will trigger full-batch inspection,so brand,model and material shall be checked in advance

Mr.Xu,a client we contacted last year,imported a batch of precision testing instruments from Germany under EXW terms,which was originally scheduled to be cleared at Hefei Port.Due to ambiguous HS code classification,customs valuation was stuck,and the goods were not released on the 3rd day after arrival,facing a demurrage of 8,000 CNY per day.We activated the cross-city declaration authority for national ports of our Shanghai headquarters,transferred the goods to Shanghai Port for clearance,submitted a full set of documents including certificate of origin,factory invoice,and foreign exchange payment voucher in advance,and completed the clearance in only 3 days through pre-classification review,saving Mr.Xu 24,000 CNY in demurrage and subsequent brand compliance risks.

As an import agency headquartered in Shanghai,relying on the national port linkage network,we can realize cross-city declaration between Hefei and ports such as Shanghai and Ningbo,solving the problems of inspection congestion and slow efficiency at Hefei Port.Meanwhile,we have a global agency network,which can monitor the changes of tariff rates,anti-dumping warnings in destination countries,and the impact of local holidays on customs clearance efficiency in advance,so as to complete document review and property right risk control in advance.For the needs of local enterprises in Hefei,we will arrange dedicated staff to connect with the regulatory authorities of Hefei Port,obtain the latest regulatory policies in time,and ensure the compliant clearance of imported goods.