What Standard Business Modules Are Included in Import and Export Agency Services

What Complete Modules Are Included in Import and Export Agency Services

In 2026,the global trade compliance framework keeps updating.From the EU Carbon Border Adjustment Mechanism (CBAM) to the new RCEP Rules of Origin,the compliance threshold faced by import and export enterprises keeps rising.Many enterprises choose professional agencies to avoid procedural risks,but lack clear cognition of the specific content of agency services.As a service team with years of in-depth practice at Shanghai Port,we break down the core service modules of import and export agency from full-link operation,risk control optimization to cost control.

I.Full-link Customs Declaration and Inspection Service

Customs declaration and inspection is the basic core service of import and export agency.In 2026,the General Administration of Customs of China updated the regulatory requirements for more than 1200 HS Codes,and the review of declaration elements for mechanical,electrical and chemical products is particularly stricter.Our services cover the whole process from pre-classification to post-release follow-up:

• Accurate HS Code Classification: Match the latest 2026 edition of HS Code based on product material,function and purpose,to avoid supplementary tax payment due to classification error or non-compliance with regulatory conditions
• Compliance Review of Declaration Elements: Check the consistency between declared information such as brand,model,material and specification and the actual goods,to eliminate customs control risks in advance
• Agent Service for Certificate of Origin: Quickly process FORM R,EUR and other certification documents for regions including RCEP,the European Union and ASEAN,to enjoy tariff reduction and exemption preferences
• Port Inspection Assistance: Prioritize coordination channels at Shanghai Yangshan,Waigaoqiao and other ports,assist enterprises in preparing inspection rectification materials,and shorten the duration of goods detention

Last year,we assisted a precision machinery export enterprise based in Suzhou to handle a customs control inspection at Shanghai Yangshan Port.The enterprise missed filling in the product protection level in the declaration elements,and was required by the customs to provide a supplementary third-party test report.We coordinated with our cooperating testing institution to issue the report on the same day,completed inspection and release within 24 hours,and avoided 7 days of demurrage and order delay losses.

II.International Logistics and Freight Forwarding Service

In 2026,global sea freight space still faces periodic shortage,and the free storage period policies of European and American ports are adjusted frequently.Many enterprises generate hidden costs due to unfamiliarity with rules of destination ports.Our logistics services cover multimodal transport of sea,land and air,as well as destination port customs declaration agency:

• Global Route Space Booking: Sign priority space agreements with leading shipping companies including Maersk and Mediterranean Shipping Company,to guarantee shipment demand in peak seasons
• Door-to-door Transportation Service: Track the whole logistics process from pickup at domestic factory to warehouse of overseas customers,including domestic land transportation,port loading and unloading,and destination port customs declaration
• Agent Service for Destination Port Qualification: Assist in processing import country customs declaration documents,such as EU EORI number,and pre-review of US FDA registration
• Demurrage Risk Avoidance: Confirm the free storage period and free container usage period of destination ports in advance,formulate reasonable transportation plans,and avoid extra port detention expenses

Earlier this year,we planned the sea freight route to Rotterdam,the Netherlands for a chemical export enterprise based in Guangzhou.We confirmed the 14-day free storage period of Rotterdam Port in advance,and the customer completed customs declaration and pickup of the goods within only 3 days after arrival,avoiding the originally estimated port detention expense of 18,000 Euros.

III.Export Tax Rebate and Foreign Exchange Settlement Service

In 2026,the State Taxation Administration optimized the paperless tax rebate process,while more than 30% of export enterprises still face delayed tax rebate due to inconsistent documents.Our tax rebate services help enterprises shorten the fund arrival cycle,and avoid exchange loss risks at the same time:

• Pre-review of Tax Rebate Documents: Review documents including value-added tax invoice,customs declaration form and foreign exchange collection voucher in advance,to avoid document return and correction
• Agent Service for Export Tax Rebate: Follow up the whole process of tax rebate declaration,to ensure compliance with the latest 2026 tax rebate policy requirements
• Foreign Exchange Settlement Service: Provide multi-currency foreign exchange collection accounts,assist in handling forward foreign exchange settlement and sale,and avoid losses caused by exchange rate fluctuations
• Tax Rebate Fund Advance Payment Service: Provide advance payment of tax rebate funds for small and medium-sized micro enterprises,to ease cash flow pressure

Last year,we completed the export tax rebate declaration of 12 million RMB for an electronic component enterprise based in Shenzhen.We pre-reviewed the documents in advance,found the header error of the value-added tax invoice,assisted the customer in correction,and completed the tax rebate arrival within only 18 days,40% shorter than the industry average cycle.

IV.Trade Compliance and Risk Control Service

In 2026,global trade barriers keep increasing.US anti-dumping tax adjustment,EU CBAM,and India’s import license policy changes will directly affect enterprise profits.Our risk control services provide early warning and corresponding solutions in advance:

• Anti-dumping / Countervailing Early Warning: Track trade remedy investigations of countries around the world in real time,adjust shipment plans or apply for tariff exemption in advance
• CBAM Compliance Guidance: Assist enterprises in calculating carbon emissions,prepare declaration documents,to meet EU CBAM requirements
• Foreign Exchange Collection Risk Control: Check the credit qualification of overseas customers,provide credit insurance consultation,and avoid bad debt risks
• Document Compliance Review: Check the consistency of all trade documents,to avoid goods detention or non-payment caused by inconsistent documents

Last year,we sent an early warning of US anti-dumping tax increase on Chinese cotton products to a textile export enterprise based in Ningbo in advance.We assisted the customer to transfer part of the orders to Vietnam for OEM production,and applied for RCEP Certificate of Origin at the same time,finally avoiding extra tariff expenditure of 22%.

V.Cross-regional Linkage Value-added Service

As a service team with headquarters in Shanghai,we have the capability of nationwide port linkage,and can provide services for enterprises in different regions across the country: for example,enterprises in Shenzhen and Guangzhou can process customs declaration business at Shanghai Port through our platform,and enjoy Shanghai’s priority customs clearance policies; meanwhile,our global agency network covers major trade regions including Southeast Asia,Europe,America and the Middle East,to provide local customs declaration services.

It is worth noting that some unqualified agencies on the market hide hidden costs such as document exchange fee and inspection fee.We will provide a transparent pricing list before cooperation,all fees are settled according to actual incurred amount,no extra intermediate markup will be charged.