Ruixi Import Agency in Shanghai Full Customs Declaration Process Guide

Core Compliance Process Breakdown of Ruixi Import Agency in Shanghai

By 2026,Shanghai Port’s import volume will increase by 12% year-on-year.In Ruixi’s agency business,machinery,chemicals and electronic products account for over 60%.As a frontline customs broker,we have found that 80% of detention risks are concentrated in "mismatch of declaration elements" and "unreasonable price declaration".Below are 4 core processes summarized from Zhongshitong’s 20 years of practice to help you avoid 90% of common issues.

1.Customs Valuation Inspection: The "Three No Principles" for Price Declaration

The customs valuation inspection system has realized AI dynamic comparison for price monitoring of "similar products".Zhongshitong’s recommendations are:

• The declared price shall not be lower than the average price of similar products at Shanghai Port in the past 6 months (General Administration of Customs updates the "Commodity Price Database" monthly)
• Avoid declaring "Ex Works (EXW)" terms,clarify the actual cost composition of CIF/FOB (including freight,insurance and tariffs)
• For special commodities,prepare a "Price Explanation Letter" in advance; for example,imported used vehicles need to provide "Vehicle Purchase Tax Payment Certificate" and third-party assessment report

Last year,a client imported German industrial robots.Since the declared price was 15% lower than the customs early warning value,we retrieved the same batch of customs declarations,factory ex-factory price certificates and international sea freight prices,and finally passed the valuation inspection with a "reasonable price",saving 32,000 yuan in delay declaration surcharge.

2.Pre-Inspection Quarantine: 3 Must-Check Documents and Timing Control

The General Administration of Quality Supervision,Inspection and Quarantine (AQSIQ) has tightened the "physical consistency inspection" for imported commodities,especially those related to food,cosmetics and medical devices.Zhongshitong has established a "3-layer pre-inspection mechanism":

3.Special Category Quarantine: Differentiated Requirements for General and Special Goods

AQSIQ has strict requirements for special categories such as "logs/hides/meat".Below are the key differences between general goods and special goods:

• General goods (such as electronic components): Only need to provide "Non-Wood Packaging Declaration" or IPPC Mark
• Food products: Need to apply for "Import Animal and Plant Quarantine License" 7 working days in advance
• Cosmetics: Must comply with the Regulations on Supervision and Administration of Cosmetics,and mark "Chinese label + ingredient analysis sheet"

Typical Case: A batch of Japanese cosmetics handled by Supervisor He was required to be rectified after arrival because "label filing" was not completed in advance,which led to 3 workers working overtime to reapply labels,resulting in a direct loss of 18,000 yuan.

4.Import License: 3 Categories of Commodities Requiring Approval

By 2026,imported "rare earth products" will additionally need to provide "Import License for Dual-Use Items and Technologies".Below is the "Must-Check List" summarized by Zhongshitong:

• Commodities in CCC Certification Catalogue (such as home appliances/lighting fixtures): Need to provide CCC Certificate
• Medical devices: Need to apply for "Import Medical Device Registration Certificate" in advance
• Endangered species: Need to provide "Certificate for Permission to Import Endangered Species"

Risk Note: If "license missing" is found during declaration,the customs will directly return the declaration,requiring re-declaration and incurring delay declaration surcharge.It is recommended to screen in advance through "Zhongshitong Compliance System" to increase the pass rate by 40%.

Risk Avoidance Guide and Practical Suggestions for Ruixi Import Agency in Shanghai

As an experienced agency at Shanghai Port,we have summarized 5 high-frequency risk points and corresponding solutions:

• Risk 1: Mismatch between declaration elements and actual goods (such as brand/model/material) Solution: Prepare a "Declaration Elements Check List" and confirm details with the client 3 days in advance
• Risk 2: Demurrage trap (shipping line requires payment of demurrage before surrendering B/L) Solution: Check B/L status,predict demurrage time through "Manifest Data System",and negotiate with shipping agent in advance
• Risk 3: Detention due to valuation inspection query Solution: Prepare "Third-Party Price Proof" such as "International Market Price Monitoring Report" or "Export Country Customs Tax Payment Certificate"
• Risk 4: Holiday delay (low port inspection efficiency during Spring Festival/Ramadan) Solution: Plan customs declaration 15 days in advance and avoid holidays such as Qingming Festival from April 15 to 18,2026
• Risk 5: Foreign exchange settlement loss Solution: Adopt a combination of "Forward Exchange Settlement + Cross-Border RMB" to reduce the impact of exchange rate fluctuations

Zhongshitong,leveraging the advantage of the "Single Window" in Shanghai Free Trade Zone,can provide "72-hour fast clearance" service.If you have import needs for Ruixi Agency,please feel free to contact us.We will provide "free pre-inspection + risk assessment" to ensure that goods enter the Chinese market safely and compliantly.