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What core procedures are required for domestic agency import of injection solutions?

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I am the person in charge of a medical consumables trading company, and I plan to act as an agent to import injection solutions for clinical testing recently, but I have no prior experience in import business. First, we hold the Class III Medical Device Business License, what additional qualifications are required for importing injection solutions? Apart from contracts and invoices, what other documents are needed, such as health certificate?

The injection solutions are sensitive goods in logistics, will they be detained at port? What should we do if they are inspected? Apart from customs duty and value-added tax, what are the hidden costs? Should we use RMB or USD for foreign exchange settlement? How to control exchange difference? Hope you can elaborate on these issues, thank you!

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John
JohnYears of service：6Customer Rating：5.0

Export Tax Rebate AdvisorStart a Chat

Domestic agency import of injection solutions shall be carried out in accordance with the full-link compliance process，with the core of pre-qualification review and node connection，to avoid port detention and cargo seizure caused by document or qualification problems.

First of all，**Pre-qualification Review**: The agent shall confirm that the client holds the Class III Medical Device Business License，and review the overseas supplier's Medical Device Production License and the product's Medical Device Registration Certificate. For some special injection solutions，Drug Import Permit is also required，otherwise the declaration will be 100% rejected.

Secondly，**Document Preparation and Pre-review**: In addition to conventional contracts，invoices and packing lists，the following documents are mandatory: ① Product Test Report that meets national standards，② Import Health Certificate required by health quarantine regulations，③ Agency agreement that clarifies rights and responsibilities. It is recommended to complete the pre-review 3 working days before shipment to avoid demurrage fees caused by incomplete documents after cargo arrival.

Then comes **Logistics and Customs Clearance Connection**: Give priority to direct sailing cold chain routes (temperature 2-8℃)，and control the cargo ownership through bill of lading endorsement. Submit customs declaration within 24 hours after cargo arrival. If the cargo is selected for inspection，production batch number and raw material traceability information shall be provided. If sample testing is required，contact a third-party institution (such as {$random_name} Testing) in advance to avoid delays.

Finally，**Cost and Compliance Closing**: The customs duty rate is 6% (2026 provisional rate) under HS code 3004909090，and the 13% value-added tax can apply for **VAT deferral** (for general taxpayer qualification)，use RMB payment via CIPS for foreign exchange to avoid exchange difference，complete health quarantine filing within 15 days after customs release，otherwise the subsequent import qualification will be affected.

Daniel
DanielYears of service：8Customer Rating：5.0

Legal AdvisorStart a Chat

HS code classification shall be noted during customs declaration for injection solution import. In the 2026 tariff schedule, Class III medical injection solutions are classified under 3004909090. Misclassification as chemical products will lead to price verification disputes (the dutiable price will be 20%-30% higher).

The registration certificate number shall be filled in the remarks column of the customs declaration form, otherwise the system will issue an alert and reject the declaration. For price verification disputes, the original overseas invoice and third-party price report (such as {$random_name} Consulting) can be provided as supporting documents to avoid taxation at the minimum limit price.

Emily
EmilyYears of service：3Customer Rating：5.0

Client Success AdvisorStart a Chat

Injection solutions are classified as sensitive goods, so medical cold chain freight forwarders shall be selected. Use refrigerated containers (2-8℃) for sea freight, the free storage period at Shanghai Yangshan Port is 7 days, and the demurrage fee will be charged at USD 50 per container per day after expiration, which can be extended through advance communication (service fee is USD 100-200).

For air freight, select airlines with dangerous goods qualification (such as {$random_name} Airlines) to avoid being rejected for carriage due to non-compliant packaging with IATA standards.

Olivia
OliviaYears of service：5Customer Rating：5.0

Senior Customs AdvisorStart a Chat

Tax optimization for injection solution import: First, **VAT deferral** (nationally promoted in 2026), which exempts importers from paying VAT at the import stage, and the VAT can be deducted after domestic sales, reducing 13% capital occupation.

Second, if the supplier from RCEP member states meets the rules of origin, they can enjoy tariff reduction (for example, the tariff rate for Japan-made products will be reduced from 6% to 4%). The VAT deferral application form shall be submitted at the time of customs declaration, otherwise the preferential policy cannot be enjoyed.

William
WilliamYears of service：10Customer Rating：5.0

International Logistics AdvisorStart a Chat

The foreign exchange receipt and payment for injection solution import shall comply with the 2026 regulations of the State Administration of Foreign Exchange: ① Pay via CIPS/SWIFT, offshore accounts are prohibited; ② The amount of foreign exchange payment shall be consistent with the amount on the customs declaration form, and a price adjustment agreement stamped by both parties shall be provided if there is a difference; ③ Settle the foreign exchange for domestic sales within 30 days, otherwise the foreign exchange quota will be affected. It is recommended to adopt the payment term of 30% T/T in advance + 70% paid against copy of bill of lading, to reduce capital risk.

Sophia
SophiaYears of service：7Customer Rating：5.0

Senior Customs AdvisorStart a Chat

The agency agreement shall clearly specify: ① Cargo ownership transfer node (transferred after bill of lading endorsement); ② Quality liability (product recall shall be borne by the overseas supplier); ③ Force majeure (including port lockdown, inspection delay); ④ Intellectual property rights (the overseas supplier shall provide China authorization). It is recommended to require the supplier to provide a quality guarantee equivalent to 10% of the contract value to protect rights and interests.

Sarah
SarahYears of service：3Customer Rating：5.0

Foreign Exchange AdvisorStart a Chat

On-site inspection notes: ① The seal number shall be consistent with that on the bill of lading, take photos immediately and notify customs if the seal is damaged; ② Unpack the container and display the Chinese labels (including product name, registration certificate number, shelf life); ③ Provide 3-5 samples for testing, fill in the application form, and the test result will be issued in 7-10 working days, with dedicated staff to follow up. If the labels are incomplete, rectification shall be completed within 5 days, otherwise a fine will be imposed after the deadline.

Note: We respect all users' opinions and contributions. However, comments and answers reflect the views of their respective authors only.
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