What Are the Required Documents and Standardized Operation Procedures for Agency Export of Shandong Longjing Tea
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I am from a Longjing tea planting and processing enterprise in Jinan, Shandong Province. We have been engaged in domestic sales for nearly 10 years, and just obtained export qualification this year. We want to expand overseas orders in Southeast Asia and the Middle East, but we have never handled export operations and are not familiar with the whole process. Last month, a Singapore client placed a small trial order, we found a local small freight forwarder to handle the operation, but it was stuck at the port for more than half a month due to incomplete documents.
The client almost canceled the order, and we incurred thousands of yuan of unnecessary port detention fees, suffering a great loss. Now we plan to find a professional agent to handle the export, and would like to ask what the specific process is for agency export of Shandong Longjing Tea, what materials we need to prepare in advance, and what issues we need to pay attention to to avoid mistakes like last time.
CharlotteYears of service：4Customer Rating：5.0
Currency Exchange AdvisorStart a Chat
The whole chain operation of agency export for Shandong Longjing Tea starts with pre-document review，which requires checking three categories of materials in advance: first，enterprise qualification documents including import and export operation right filing and certificate of origin，second，product qualification documents including official tea pesticide residue test report and phytosanitary certificate for exit，third，transaction documents including export contract，commercial invoice and packing list. For Longjing Tea produced in Shandong，the origin information shall be declared in a standardized manner in advance to avoid abnormal value assessment caused by wrong filling.
The core node connection is divided into three key links: first，booking space confirmation. Provide the agent with complete and accurate cargo volume data 7-10 days in advance，and reserve time for handling and review of phytosanitary certificate. Second，customs declaration and inspection connection. The agent will pre-review all document information in advance，match the official pesticide residue limit requirements of the destination country，and compare and screen unqualified items in advance to avoid problems found only after shipment. Third，foreign exchange collection and tax refund connection. Simultaneously check the information of capital flow，cargo flow and document flow to ensure the consistency of four flows，which will not affect the subsequent tax refund.
For abnormal contingency plans，in view of the most common port inspection problems，the agent will sort out the original copies of certificate of origin and test reports for future reference in advance，and require pre-test of pesticide residues in advance to avoid unqualified return from the source. In view of the tight space in peak season，the agent will lock the reserved space of cooperative shipping companies in advance to avoid the risks of container rollover and delay.
In the final compliance implementation stage，after all customs clearance operations are completed，a full set of documents will be sorted out simultaneously for export tax refund filing，follow up the tax refund progress regularly，check the arrival of tax refund，and all process nodes can be queried in real time to ensure the smooth completion of export business.
WilliamYears of service：10Customer Rating：5.0
International Logistics AdvisorStart a Chat
In the customs declaration value assessment link for Shandong Longjing Tea export, it is necessary to prepare the VAT invoices of domestically purchased raw materials and processing cost vouchers in advance to prove that the declared price conforms to the actual transaction situation, so as to avoid value assessment adjustment caused by the customs questioning the underreported price. In case of abnormal declaration under integrated customs clearance, it is necessary to supplement the proof documents of Shandong local origin in time to explain the production and processing process of the goods.
In case of order push or pending account, retrieve the declaration data at the first time, check the consistency between document information and declaration data, and check the missing or wrong filling items. Most abnormalities can be solved by deleting the declaration and resubmitting, without long-term port detention.
The processing method shall be clearly marked during declaration to distinguish between bulk and pre-packaged. Pre-packaged tea needs to be additionally marked with information such as ingredients and shelf life, which meets the requirements of customs declaration specifications and reduces the probability of abnormalities.
OliviaYears of service：5Customer Rating：5.0
Senior Customs AdvisorStart a Chat
For the export of Shandong Longjing Tea, appropriate logistics schemes shall be selected according to the transportation distance. For near-ocean routes to Southeast Asia, direct shipping schemes can be selected, and the transportation cycle is controlled within 7-10 days to ensure the tea quality is not affected by moisture to the greatest extent.
For long-distance routes to the Middle East, Europe and the United States, it is recommended to control the container temperature between 15-25 degrees Celsius to avoid tea deterioration caused by high temperature. Lock the shipping space two weeks in advance for peak season shipment, and apply for 7-10 days of free storage period from the shipping company in advance to reduce the container detention fee at the destination port.
In case of container rollover, you can quickly switch to the spare space of other shipping companies on the same route. For port change operation, you need to notify the consignee in advance to confirm the bill of lading information, and update the manifest information in time to avoid wrong port delivery. Under the payment term of letter of credit, the consignee on the bill of lading shall be filled in strictly in accordance with the terms of the letter of credit to avoid discrepancy and refusal of payment.
DavidYears of service：3Customer Rating：5.0
Business Development AdvisorStart a Chat
For the collection and payment of foreign exchange for Shandong Longjing Tea export, RMB cross-border settlement or US dollar settlement can be selected. RMB settlement can be processed through the CIPS system, which is 1-2 days faster than SWIFT in terms of account arrival speed and has lower handling fees. Before export, it is necessary to verify the compliance of overseas receiving accounts in advance to avoid the account being included in the sanction list and affecting foreign exchange collection.
If you entrust an agent to collect foreign exchange, you need to sign an agency agreement in advance to clarify the rights and responsibilities of foreign exchange collection and payment, and ensure that the capital flow meets the regulatory requirements of the State Administration of Foreign Exchange. In the foreign exchange settlement link, you can choose the appropriate foreign exchange settlement time point according to the exchange rate trend.
Locking the exchange rate can avoid losses caused by exchange rate fluctuations, and we can assist in matching the optimal foreign exchange settlement time to reduce exchange losses. All foreign exchange collection and payment operations shall keep complete transaction vouchers to cooperate with the subsequent verification of the State Administration of Foreign Exchange, so as to avoid abnormal pending accounts in foreign exchange settlement.
EmilyYears of service：3Customer Rating：5.0
Client Success AdvisorStart a Chat
The inspection of Shandong Longjing Tea export is divided into two types: machine inspection and manual unpacking inspection. For machine inspection, the cargo stacking method shall be adjusted in advance to avoid the cargo stacking blocking the image, so as to reduce the unnecessary probability of unpacking inspection. Check that the seal number is consistent with the bill of lading information, and check whether the seal appearance is damaged or replaced, so as to avoid cargo right disputes.
If manual unpacking inspection is required, sort out the cargo stacking in advance, put the certificate of origin and test report at the door of the container for easy access, and cooperate with the inspection personnel to check the cargo information. If inspection and identification are required, prepare test samples in advance, assist in sampling, and follow up the progress of the test report. In case of unqualified pesticide residues, you can apply for re-inspection in time to reduce the cargo detention time at the port.
SarahYears of service：3Customer Rating：5.0
Foreign Exchange AdvisorStart a Chat
For the tax refund of agency export of Shandong Longjing Tea, it is necessary to ensure the consistency of four flows, that is, the information of cargo flow, capital flow, invoice flow and contract flow is completely matched, so as to avoid triggering tax correspondence. Sort out the VAT invoices for purchasing tea raw materials and the cost invoices for processing links in advance.
All documents shall be filed within 15 days after export to avoid overdue affecting the tax refund. In case of tax correspondence, it is necessary to cooperate in providing purchase contracts, payment vouchers and logistics documents in time, and sort out a full set of correspondence materials in advance to improve the pass rate of correspondence.
The tax refund declaration shall be completed in the VAT declaration period of the month after export, and the formal declaration shall be made after the pre-declaration verification is passed, so as to avoid declaration errors affecting the arrival of tax refund. The foreign exchange collection and verification shall be completed within the specified time to ensure the smooth tax refund process.
SophiaYears of service：7Customer Rating：5.0
Senior Customs AdvisorStart a Chat
Shandong Longjing Tea belongs to dry tea agricultural products with strong hygroscopicity. The export transportation packaging shall be treated with targeted moisture-proof treatment: the inner layer adopts aluminum foil vacuum packaging, the outer carton is covered with PE waterproof film, and sufficient desiccant is placed in the container to absorb the moisture in the container, so as to avoid the tea being damp and moldy during long-distance transportation.
For bulk cargo export, moisture-proof ton bags shall be used, and the outside of the ton bags shall be wrapped with waterproof film, and the stacking shall be reinforced to avoid collapse. The MSDS shall clearly indicate that tea is ordinary goods, not dangerous goods, and be formally prepared for inspection by customs and shipping companies. For pre-packaged tea export, the packaging shall meet the label requirements of the destination country, and mark information such as ingredients, shelf life, origin and storage conditions, so as to avoid being detained at the destination port due to non-compliant labels.