Overview of Common Fee Risks and Compliance Operation Key Points for Domestic Import & Export Agency Service Providers

Pre-Shipment Verification of Destination Port Certifications

In 2026,global economies have added as many as 127 new access thresholds,ranging from the EU’s new battery regulations to Mexico’s NOM certification.Many agents only focus on domestic customs declaration procedures and fail to verify destination port document requirements in advance.Manager Dai,who runs a new energy parts business in Suzhou,was informed by his cooperating agent just one week before shipment that the UN38.3 filing had not been completed,causing the entire shipment to be delayed by 18 days and miss the customer’s sales window.Our operational logic is to complete a secondary verification of all destination port certifications 3 days before booking.Even if there are minor flaws in the documents provided by the customer,we can correct them without affecting the delivery schedule.For orders involving RCEP member states,we also verify the filling details of the Certificate of Origin simultaneously to help customers maximize tariff reduction claims,avoiding situations where tax reduction applications are directly rejected due to incorrect document filling.

Real-Time Early Warning of Anti-Dumping Developments

In 2026,32 countries and regions including Europe,the US,and South America have updated their lists of products subject to anti-dumping measures.Many small and medium-sized foreign traders have no channels to track tariff changes in real time.Regular small agents only declare according to the HS code provided by the customer and do not proactively compare the latest ruling rules of the destination country,which can easily lead to situations where high anti-dumping duties are imposed after the goods arrive at the port.General An,who operates an outdoor hardware business in Ningbo,used a local small agent to handle a shipment of outdoor tables and chairs to the US,which was ruled to be subject to a 231% anti-dumping duty.The entire shipment had to be returned,resulting in a loss of nearly 400,000 RMB.Our 17 global cooperative outlets update destination country tariff developments weekly.For products subject to anti-dumping measures,we verify the Certificate of Origin issued by a third-party laboratory in advance to help customers apply for compliant tariff reduction paths.

End-to-End Compliance Optimization for Export Tax Refunds

In 2026,the accuracy of declaration data verification for foreign trade enterprises by the National Customs’ Golden Tax System Phase IV has been increased to 98%.Even a single character difference in the brand or model between the declaration elements on the customs declaration form and the input invoice may trigger a tax refund verification,which can delay the receipt of tax refunds for up to six months.Many small agents promise customers "tax refunds can be processed without providing input invoices" to win orders,which is essentially illegal invoicing.When the customs conducts an audit later,the enterprise legal person will bear full joint and several liability.Before processing each tax refund,Supervisor Fan leads the team to verify the logical consistency of all documents,conducting cross-verification from three dimensions: input invoices,customs declaration forms,and foreign exchange collection vouchers,completely avoiding the risk of verification.For sensitive product categories,we adjust the HS code classification logic in advance and verify the matching degree between all declaration elements and the actual goods,avoiding problems such as insufficient tax refund rates due to incorrect classification.

Foreign Exchange Collection Security & Demurrage Risk Control

In 2026,compliance screening rules for global cross-border payments have been further tightened.Many small agents use third-party offshore accounts to collect foreign exchange on behalf of customers,which can easily trigger account freezes,leaving customers’ payment stuck in the account and unable to be settled.All our foreign exchange collection channels go through the verification accounts in the Shanghai Free Trade Zone.Each foreign exchange collection is matched with the corresponding customs declaration information in advance,directly avoiding the risk control screening nodes of the State Administration of Foreign Exchange.In addition,many agents do not inform customers of the charging standards for destination port demurrage and document exchange fees by default,and only charge customers several times the amount after the goods arrive at the port.Such hidden traps account for more than 28% of foreign trade export losses.We will include the 7-day free storage clause for the destination port in the bill of lading in advance during the booking stage.In case of special circumstances,we will contact the destination port agent immediately to apply for an extension of free storage time,so that customers will not bear additional demurrage losses.

Core points to verify in advance when choosing a domestic import & export agency service provider:

• Request the agent to provide screenshots of tax refund completion receipts for the same product category in the past 6 months to confirm that their operational experience matches your product category
• Clearly specify all fee details in the contract in advance,and mark the upper limit of all possible additional fees
• Verify the qualification of the agent’s foreign exchange account entity to confirm that it is not a third-party affiliated offshore personal account
• Request the agent to provide screenshots of the latest tariff inquiry for the corresponding destination country to confirm the timeliness of their information updates

With Shanghai Port as our core,we support remote declaration at any port across the country.Customers do not need to transport all goods to Shanghai for customs declaration,and the document verification efficiency for remote exports is exactly the same as that of local operations in Shanghai.General Jiang,who runs an outdoor leisure furniture business in Wenzhou with a factory in Taizhou,Zhejiang,used our remote declaration channel.The goods were directly shipped from Ningbo Port,and we handled all customs declaration,foreign exchange collection,and tax refund procedures.There was no additional communication cost throughout the process.We will not randomly agree to customers’ non-compliant operation requirements to win orders.All procedures fully comply with the latest regulatory rules of the National Customs and State Administration of Foreign Exchange in 2026,helping customers avoid various hidden risks from the source.