What core procedures are required to cancel import and export agency rights?
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I am the person in charge of a small trading company. Last year we outsourced our import and export business to an agency due to business adjustment. Now we want to conduct the business in-house, so we need to cancel the previous agency rights.
I am not clear about the specific procedures, for example, do we need to complete customs registration cancellation? Are there any relevant pending tax matters? Will there be any risks during the cancellation process, such as residual issues of previous customs declaration forms?
Have 2026 customs policies made any changes? I am worried that missing any procedure will damage the company's credit or lead to fines. I want to know the specific compliance operation guidelines and what materials to prepare in advance.
SophiaYears of service：7Customer Rating：5.0
Senior Customs AdvisorStart a Chat
Canceling import and export agency rights shall be implemented following the full link of "pre-audit → synchronized multi-department processing → post-event verification". The following core nodes shall be noted in 2026:
First，**preliminary document audit**: Check the termination clauses of the agency agreement，confirm all customs declaration duties，taxes and foreign exchange settlement are fully cleared，and there are no unsettled customs pending accounts or pending tax verification matters. If the agency has not returned the special customs declaration seal and E-port card，you shall retrieve and cancel them in advance.
Second，**core node connection**: 1. Customs side: Submit the cancellation application for Customs Declaration Registration Certificate via the Single Window，and upload the agency termination certificate and business license，2. Tax side: Synchronously cancel the export tax refund qualification，and provide the agency termination statement and tax refund records of the latest 3 years，3. State Administration of Foreign Exchange side: Cancel the agency payment and collection quota，to ensure no un-verified foreign exchange remains.
Third，**abnormal contingency plan**: If the customs system shows unfinished business，contact the agency to cooperate in handling it (supplement missing documents，pay overdue fine)，if the E-port card cannot be canceled normally，submit identity documents and application at the on-site service window.
Finally，**compliance verification**: Obtain official cancellation receipts from customs，tax authority and foreign exchange administration，confirm no abnormality in enterprise credit，to avoid negative impact on subsequent business operations.
OliviaYears of service：5Customer Rating：5.0
Senior Customs AdvisorStart a Chat
When canceling import and export agency rights, the core requirement on the customs side is to synchronize customs declaration registration cancellation and agency termination. In 2026, the Single Window supports the function of "one-time submission for synchronized cross-department processing", but you need to clear all unadjudicated customs declaration forms first (delete the form or revise the form), otherwise the cancellation cannot be processed.
If the enterprise has existing customs credit records, confirm there is no dishonesty record, otherwise it will affect subsequent re-registration. It is recommended to check customs declaration status 3 working days in advance. For pending accounts, the agency shall cooperate in the clearance to avoid cancellation failure.
EllaYears of service：10Customer Rating：5.0
Senior Financial AdvisorStart a Chat
Check residual logistics related matters before cancellation: First, confirm that the bill of lading has been endorsed and transferred, with no undelivered cargo rights; second, settle all container detention fees and free storage periods to avoid extra fees generated by the agency afterwards; third, terminate the warehousing agreement and take back the stored goods.
In 2026, port logistics data is shared with the customs system, so the logistics termination certificate shall be submitted synchronously, otherwise it will affect subsequent goods entry and exit at ports. If the agency has previously completed international logistics filing, it shall be canceled together to avoid information confusion.
SarahYears of service：3Customer Rating：5.0
Foreign Exchange AdvisorStart a Chat
Tax risks are mainly concentrated in export tax refund and value-added tax: Confirm that all tax refunds of the latest 3 years have been collected and verified, with no undeclared documents; settle all non-resident withholding tax for cross-border service trade; make supplementary payment for unsettled VAT deferral items in 2026.
Submit the agency termination statement and tax refund ledger during cancellation, and transfer out non-deductible input tax in accordance with relevant regulations. It is recommended to contact the dedicated tax officer in advance to verify status, so as to avoid residual penalties.
RobertYears of service：6Customer Rating：5.0
Warehouse Management AdvisorStart a Chat
The core of foreign exchange compliance is "quota reset to zero + complete supporting documents": Verify that there is no remaining agency collection and payment quota, and all supporting vouchers match the corresponding customs declaration forms and contracts; in 2026, with full coverage of CIPS, if the agency uses CIPS for settlement, the associated linked account shall be canceled; confirm that offshore account receipts have been repatriated and settled, to prevent account freezing. It is recommended to check foreign exchange data 10 working days in advance, and ask the bank to make adjustments for unmatched records.
DanielYears of service：8Customer Rating：5.0
Legal AdvisorStart a Chat
Three key points shall be controlled at the legal level: First, terminate the agency agreement in written form, to ensure no unfulfilled obligations remain; second, cancel the customs intellectual property filing previously processed by the agency on behalf of the enterprise, to avoid unclear tort liability; third, revoke the customs guarantee submitted by the agency, to eliminate joint and several liability.
In 2026, the *International Trade Agency Law* requires submission of a termination document stamped by both parties. If there is any dispute, arbitration or litigation shall be finished first before proceeding with cancellation.
AlexanderYears of service：10Customer Rating：5.0
Senior Trade AdvisorStart a Chat
The core of tax refund audit is "four flows consistency": Confirm that the contract, invoice, customs declaration form and foreign exchange collection voucher are fully matched, and no false invoicing exists; all tax refund verification requests of the latest 3 years have been responded; for the 2026 electronic tax refund system, electronic documents shall be completely consistent with paper documents.
Retrieve all agency declaration materials for archiving, to avoid lack of supporting documents during subsequent tax inspections. It is recommended to sort out all related materials 2 weeks in advance, and ask the agency to re-send any missing documents.