End-to-End Services for Freight Forwarding Export Companies: Practical Guide from Customs Declaration to Overseas Customs Clearance

Destination Port Certification and Compliance Implementation

Accurate Issuance of Certificates of Origin for RCEP Member Countries

The cumulative origin rules under RCEP have been further refined in 2026,with stricter requirements for Regional Value Content (RVC) calculation.Many enterprises fail to obtain COO approval due to misinterpretation of rules,missing tariff reductions.I previously worked with a hardware tools export enterprise from Zhejiang,which exported wrenches to Thailand in 2025.As it did not include steel procured from Vietnam in cumulative calculations,its RVC reached only 38% (below the ≥40% requirement),resulting in a 15% regular tariff imposed by Thai customs and additional losses of nearly RMB 120,000.

As Zhongshitong,a Shanghai-based company,we have a global agent network that enables linkage with Southeast Asian supply chain enterprises to calculate RVC in advance and ensure COO accuracy.For different product categories,we match corresponding origin standards: mechanical products focus on origin traceability of core components,while chemical products require MSDS and composition certificates to avoid certification failure due to missing documents.

Anti-Dumping Early Warning and Response Solutions

The scope of anti-dumping duties imposed by Europe and the United States on electrical machinery,steel,and chemical products will continue to expand in 2026.The US has raised anti-dumping duties on small motors made in China to 32%,while the EU has launched a new anti-dumping investigation on photovoltaic modules made in China.Many enterprises face a dilemma as they are unaware of high anti-dumping duties until goods arrive at the port.

I previously collaborated with a construction machinery export enterprise from Jiangsu,which exported excavators to the US in 2025.Due to failure to screen anti-dumping lists in advance,it was imposed a 25% anti-dumping duty after goods arrived at the port,resulting in additional losses of nearly RMB 800,000.Later,we helped it restructure the supply chain by shifting hydraulic components to Malaysia to meet MCA’s RVC requirements,successfully avoiding anti-dumping duties in subsequent exports.

• Advance Listing Screening: Monthly update of EU and US anti-dumping tariff databases,pre-matching products to be exported; if included in the list,activate alternative solutions
• Surrogate Country Price Application: For products already subject to anti-dumping duties,assist enterprises in submitting third-party price verification documents to importing country customs to secure reduced tax rates
• Supply Chain Adjustment: Shift non-core components to non-anti-dumping regions for production,meet origin rules,and avoid anti-dumping duties

Export Tax Refund Optimization and Risk Control

The coverage of paperless export tax refund declarations has reached 100% in 2026,with customs imposing stricter reviews on HS Code classification.Mismatch between declaration elements and actual products will directly lead to delayed or rejected tax refunds.I previously worked with an electronic equipment export enterprise from Guangdong,whose tax refund application was rejected in 2025 due to misclassifying "smart speakers" as "ordinary speakers",resulting in a 3-month delay in receiving the refund and capital cost losses of nearly RMB 50,000.

We conduct pre-classification reviews for enterprises’ products to ensure HS Code accuracy,and simultaneously verify consistency of declaration elements: brand,model,material,specifications,etc.must fully match actual products.Additionally,we optimize tax refund processes based on the latest 2026 tax refund policies,organize documentary evidence in advance,ensuring tax refund applications pass review within 3 working days and are received in as fast as 7 working days.

Remittance Security and Title Control

Global exchange rate fluctuations have intensified in 2026,with many enterprises incurring exchange losses due to failure to lock in exchange rates in advance,and some even seeing profits eroded by hidden destination port fees.For example,demurrage charges and document transfer fees at Southeast Asian ports often exceed expectations: demurrage at Laem Chabang Port in Thailand increases by USD 150 per container per day starting from day 5,and many enterprises pay thousands of yuan in extra demurrage due to delayed customs clearance.

We monitor the latest fee standards at destination ports in advance,remind enterprises to arrange customs clearance time reasonably,and assist in locking in exchange rates through forward exchange settlement or currency swaps to avoid exchange loss risks.In terms of title control,we strictly manage bill of lading issuance and telex release processes,prohibiting delivery without presentation of original bills of lading: all telex release instructions must receive written confirmation from enterprises to ensure title of goods remains with the enterprise.

As a Shanghai-based freight forwarding export company,we have cross-border declaration authority across all national ports,enabling synchronized operations with Shenzhen,Ningbo,Qingdao,and other ports,breaking geographical limitations.Our global agent network covers over 120 countries and regions,providing one-stop services for destination port customs clearance,delivery,and warehousing,ensuring compliance and efficiency throughout the entire export process.