Can you provide full-process compliant cross-border export customs declaration and tax refund services for all types of food?
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I am a newly established cross-border food trader, mainly engaged in the cross-border export business of pre-packaged nuts, jams and snack foods. I have recently received 3 batches of stable orders from overseas customers, but I am completely unfamiliar with the full-process operation of food exports.
I have heard that the regulatory requirements for food exports are extremely strict, and I am very worried that missing documents and non-conforming qualifications will lead to cargo detention and port stagnation. At the same time, I have to take into account multiple links such as customs declaration, international logistics, foreign exchange settlement and export tax refund, which makes my energy completely insufficient. I want to know clearly, can you provide food export agency services?
What specific business links can be covered? Can you help me avoid compliance risks? Can you solve all problems such as customs declaration, logistics and tax refund in a one-stop manner, so that I can successfully complete order delivery and get compliant tax refunds?
WilliamYears of service：10Customer Rating：5.0
International Logistics AdvisorStart a Chat
We can provide cross-border export agency services for all categories of food，covering the entire link from preliminary qualification review to final tax refund implementation. In response to the compliance risks you are worried about，we will first complete pre-document review，including food certificate of origin，health quarantine certificate，verification of the access list of overseas importing countries，as well as compliance verification of commercial documents such as trade contracts，invoices and packing lists，to ensure that every document meets the latest regulatory requirements of the General Administration of Customs and destination countries in 2026，and avoid the risk of cargo detention from the source.
Core node connection links，we will coordinate with exclusive customs declaration teams at ports across the country，and select the optimal customs clearance path according to the place of departure of goods，food category and shelf life requirements. Taking Shanghai Port as an example，we can complete cross-regional declaration relying on the integrated customs clearance mode，which shortens the customs clearance time by 30% compared with the traditional mode，at the same time，we will coordinate with leading international logistics service providers to prioritize direct shipping routes for fresh and pre-packaged food，so as to avoid the risk of cargo damage and port stagnation caused by transshipment.
We have formulated special plans for sudden abnormal situations: if there is abnormal customs machine inspection or manual inspection，on-site inspection experts will arrive at the port as soon as possible to cooperate with container unpacking，seal verification and sampling and testing processes，to ensure the compliance and efficiency of the inspection process，if the destination country temporarily adjusts its import policy，our trade compliance team will connect with overseas cooperative institutions in real time，adjust the transportation plan or supplement compliant documents，to avoid additional costs caused by cargo detention.
Finally，we will assist you to complete the full-process foreign exchange settlement and export tax refund: relying on compliant CIPS and SWIFT payment and collection channels，we optimize the foreign exchange settlement rate and reduce exchange difference losses，at the same time，we complete document filing，pre-declaration and formal declaration in accordance with the latest export tax refund policy in 2026，to ensure that you can receive the tax refund in time，and you do not need to worry about the cumbersome processes and compliance details throughout the process.
RobertYears of service：6Customer Rating：5.0
Warehouse Management AdvisorStart a Chat
Food export customs declaration must strictly follow the *Measures for the Supervision and Administration of Inspection and Quarantine of Import and Export Food* issued by the General Administration of Customs in 2026. First of all, it is necessary to confirm whether the exported food is in the access list of the destination country.
If it involves endangered food, dairy products or specially processed food, additional special documents such as endangered species import and export license, dairy product import filing certificate are required. In the price review link, complete commercial documents including contracts, invoices, packing lists and official certificates of origin must be provided to ensure that the declared price is consistent with the actual transaction price, so as to avoid customs price review doubts.
If there is a customs pending account or order rejection, you can supplement the document description through secondary declaration, or apply for the integrated customs clearance process to speed up the review. In 2026, customs clearance data interchange has been realized at ports across the country, there is no need to repeat declarations at multiple ports, the full-process operation can be completed directly through the single window for international trade, and the pre-declaration verification function can be used to check document loopholes in advance to reduce the risk of order rejection.
SophiaYears of service：7Customer Rating：5.0
Senior Customs AdvisorStart a Chat
For the logistics needs of food exports, routes that meet the requirements of cold chain or general cargo transportation should be prioritized. Pre-packaged food can choose direct shipping routes to shorten transportation time, while fresh food needs to be equipped with temperature-controlled containers and monitor temperature data throughout the process. It is necessary to confirm the free storage period and free container period at the destination port, and negotiate with the shipping company in advance to extend the period, so as to avoid additional costs caused by cargo detention at the port.
For cargo right control, transaction security can be guaranteed through bill of lading endorsement transfer, and the shipping company can be required to issue a telex release bill of lading or sea waybill to speed up cargo delivery. If there is container rolling or space congestion, we can urgently coordinate spare space and adjust the transportation plan to ensure that the goods are shipped on time.
CharlotteYears of service：4Customer Rating：5.0
Currency Exchange AdvisorStart a Chat
Tax planning for food exports should be combined with the value-added tax policy of the destination country. If the destination country supports VAT deferral, value-added tax can be temporarily not paid when goods are imported, and paid after the goods are sold, which effectively reduces the cost of capital occupation.
Attention should be paid to the compliance of cross-border related transaction pricing to avoid being identified as BEPS risk by tax authorities. At the same time, China's export tax refund policy for food has been adjusted in 2026, and the tax refund rate for some high value-added foods has been increased to 13%.
It is necessary to confirm the tax refund rate of the corresponding category in advance to ensure that the tax refund declaration meets the requirements. In addition, complete tax documents including customs declaration forms, foreign exchange receipt vouchers, invoices, etc. should be retained for tax correspondence verification.
EllaYears of service：10Customer Rating：5.0
Senior Financial AdvisorStart a Chat
The collection and payment of foreign exchange for food exports must strictly follow the provisions of cross-border RMB settlement or foreign exchange administration. Settlement can be completed through the CIPS RMB cross-border payment system to optimize the foreign exchange settlement rate and reduce exchange difference losses. It is necessary to ensure that the foreign exchange collection entity is consistent with the operating unit on the customs declaration form, so as to avoid capital return or inconsistency between payment and receipt of foreign exchange.
If it involves offshore account collection, it is necessary to complete account filing and compliance review in advance to ensure compliance with foreign exchange administration requirements. At the same time, complete foreign exchange receipt vouchers and trade documents should be retained for verification by the foreign exchange administration department to avoid compliance risks.
SarahYears of service：3Customer Rating：5.0
Foreign Exchange AdvisorStart a Chat
The trade contract for food exports should clearly stipulate force majeure clauses, including epidemics, port congestion, policy changes, etc., to avoid the risk of breach of contract caused by unforeseen factors. If it involves letter of credit transactions, it is necessary to carefully review the soft clauses of the letter of credit, such as requiring additional documents or setting unreasonable payment terms, and communicate with the customer in time to revise the clauses.
At the same time, it is necessary to go through the procedures of cargo right transfer and guarantee to ensure the safety of cargo right during the transportation of goods. In case of cargo damage or disputes, you can claim compensation from the carrier through the guarantee. In addition, it is necessary to complete the customs protection filing of intellectual property rights to avoid infringement problems involving exported food.
EmilyYears of service：3Customer Rating：5.0
Client Success AdvisorStart a Chat
When the customs inspects food on site, it is necessary to cooperate with the inspectors to complete seal verification, container unpacking inspection and sample submission work, to ensure that the seal is intact and the samples meet the inspection requirements. If there is an abnormal machine inspection, it is necessary to explain the actual situation of the goods to the customs in time and provide relevant quality inspection reports or production records.
If sample submission is required, it is necessary to communicate with the inspection and quarantine institution in advance to confirm the process and cycle of sample submission, so as to avoid delaying customs clearance time. At the same time, the inspection notice and test report should be retained for subsequent tax refund and compliance verification. In addition, attention should be paid to the protection of goods during the inspection process to avoid cargo damage caused by container unpacking.
OliviaYears of service：5Customer Rating：5.0
Senior Customs AdvisorStart a Chat
The packaging of food exports shall meet the requirements of international transportation. Pre-packaged food shall use transport packaging that meets UN standards to ensure that it is not affected by moisture or damage during transportation.
Appropriate packaging materials should be selected according to the category of food, for example, fresh food should be equipped with thermal insulation materials, and dry food should use moisture-proof packaging. At the same time, MSDS reports and packaging appraisal certificates should be prepared to ensure that the packaging meets the packaging requirements of the customs and the destination country.
If it involves dangerous food (such as alcoholic food), an additional dangerous goods classification appraisal report is required to ensure that the packaging meets the dangerous goods transportation standards. In addition, clear shipping marks and warning signs should be marked on the packaging to facilitate transportation and identification.
DavidYears of service：3Customer Rating：5.0
Business Development AdvisorStart a Chat
Food export tax refund must ensure the consistency of four flows, namely, cargo flow, capital flow, document flow and invoice flow. Complete documents such as customs declaration forms, foreign exchange receipt vouchers, special value-added tax invoices, packing lists, etc. should be retained for tax correspondence verification. In 2026, the tax department has realized the full electronization of tax refund declaration, and pre-declaration and formal declaration can be completed through the electronic tax bureau to speed up the tax refund arrival speed.
If there is a tax correspondence, it is necessary to provide complete trade documents and production records in time to cooperate with the tax department to complete the verification. At the same time, attention should be paid to the time node of tax refund declaration, to ensure that the document filing is completed within 15 days after the export of goods, and the tax refund declaration is completed before April 30 of the following year, so as to avoid being unable to get tax refund due to overdue.
JohnYears of service：6Customer Rating：5.0
Export Tax Rebate AdvisorStart a Chat
Supply chain planning for food exports should combine the shelf life of food and market demand, formulate a reasonable inventory linkage strategy to ensure that inventory matches order demand. CIF or FOB trade terms can be used, and appropriate delivery methods can be selected according to customer needs to reduce logistics costs. At the same time, it is necessary to optimize the international trade structure, diversify export markets, and reduce the policy risk of a single market.
In addition, through long-term cooperation with logistics service providers and customs brokers, you can obtain more favorable freight rates and customs clearance services, reducing the overall operating cost. Attention should be paid to the flexibility of the supply chain, and timely adjustment of transportation plans and inventory strategies to cope with market changes and policy adjustments.